Debates about leaders and managers have been a burning topic of discussion for many years. Distinguishing between Leadership vs Management can help us to better understand the art of leadership and correct our own behavior. Let’s follow this article to learn more about the differences between these two positions.
Leadership and Management definition
Leadership is an influence process in which leadership seeks the voluntary participation of subordinates in achieving organizational goals. Leadership is the process of using and coordinating the activities of individuals in an organization by influencing and directing the behavior of individuals or groups towards organizational goals. Nowadays, leadership is considered one of the most necessary concepts in the science of organization.
The leader may not be as good at expertise as workers, engineers, not as creative as the research department. But leaders must be good at using people, they have the ability to manage and allocate resources appropriately.
Meanwhile, management is an organized, oriented, purposeful, and planned continuous influence of the managing subject on the managed object in order to command, control, and link factors involved in activities. into a unified whole, harmonizing the activities of the stages in a regular manner in order to achieve a definite goal. Management includes the activities of establishing an organization’s strategy and coordinating the efforts of its employees (or volunteers) to accomplish its goals through the application of available resources, such as financial, natural, technological, and human.
Remarkable differences between Leadership vs Management
Debates about the difference between management and leadership have been a burning topic of discussion for many years. Distinguish between management and leadership helps us to better understand the art of leadership and correcting our own behavior. So what is the difference between management and leadership?
| Feature | Leadership | Management |
|---|---|---|
| Meaning | Leadership is the skill of leading others. | Management is the art of organizing and coordinating things systematically in an efficient manner. |
| Foundation | Trust | Control |
| Principle | Inspire others | Operation management |
| Power | Influence | Rule |
| Focus on | Encourage change | Maintain stability |
| Strategy | Active | Passive |
| Require | Foresight | Short-range perspective |
What are the responsibilities of leaders?
In terms of work
Achieving work goals is the most important task for a team leader because assigned work is the reason teams exist.
In terms of each individual
- Support and encourage each individual in the group
- Allocate tasks according to individuals’ abilities
- Clearly explain the individual’s role in the group’s work
- Evaluate individual performance
- Protect (when necessary) each individual in the group from others, or even from other individuals in the group.
- Encourage experienced individuals to help and guide individuals who are trying to be self-reliant.
In terms of the whole group
- Express enthusiasm for the group
- Set and agree on general and specific goals and objectives so that everyone knows what needs to be done and why it needs to be done.
- Ensure common group standards and norms are maintained at all times.
- Support the group when in trouble
- Represent the whole team in front of the upper management.
- Represent the superior leader in front of the group.
- Coordinate with other teams or departments.
What are the responsibilities of managers?
Here are some specific tasks that a manager needs to take charge of during their work:
Regarding external affairs:
- Build and maintain good relationships with all customers as well as stakeholders of the project.
- Support stakeholders and partners to come up with ideas and goals for the project to ensure feasibility.
- Establish and maintain relationships with third-party partners (material suppliers, contractors,…).
- Meeting with customers when it is necessary to define contract details and clarify each specific requirement of the parties.
- Participate in relevant conferences, seminars, and training to enhance professional knowledge.
Regarding internal affairs:
- Make a detailed plan to track the project and its progress. Ensure that all the projects can be completed successfully within a given period of time and budget.
- Estimate the time, cost, and human resources required to complete the project. Monitor changes related to project scope, schedule, and costs.
- Allocate available resources of the enterprise and propose to recruit new personnel if the job requires it.
- Measure the effectiveness of project execution with the right tools and techniques. Monitor the implementation of the project, especially analyze what has been done and not done to draw lessons for the following projects.
- Report the problem to a higher level when you can’t solve it yourself. Perform other related tasks under the direction of higher-level officials.
- Monitor budget spending and eliminate unnecessary expenses.
These are also the duties of a project manager, see more details about What is a project manager?
What are the traits of managers?
- Leadership skills
This is an indispensable skill of a manager. Good leadership is tested through success in changing systems and people. The word “leader” is being used when referring to the role of managers because the function of leadership is to handle all the changes in a team/project. Managers need to lead the team to success.
- Strategy-planning skills
The manager is the decision-maker. A wrong plan will most likely lead to unpredictable consequences. So planning skills are very important to ensure that managers can make reasonable plans and direct all employees to work. During the implementation of the plan, the manager will need problem-solving tools and, when necessary, must make and execute decisions within his or her authority.
- Problem-solving skills
The problem-solving process can be carried out through the following steps: identifying the problem, finding the root cause of the problem, classifying the problem, finding the solution, and choosing the optimal solution. A good manager will conduct this process skillfully and efficiently.
- Communication skills
More and more people are realizing the power of relationships, which comes from good communication skills. You must know how to impress with your voice, body language, eyes, and easy-to-understand, convincing expressions. Good communication skills are also effective in human resource management.
- Visionaries
A leader is much more important than an individual. He always seems to know how to plan everything well and is the one who provides the most useful advice to his associates or subordinates.
- Assertiveness
As a leader, you are expected to make important decisions while others often try to stay away from it. Even though these decisions will sometimes make a big impact on the relationship between you and the people around you, you have to accept it.
The arrogance and tolerance in decision-making can lead you to mistakes when setting a bad precedent that leads to the loss of your “authority” as a leader. Sometimes you also need to be a little ruthless in firing an employee because his actions greatly harm the interests of the company.
- Willing to sacrifice personal interests
As a leader of a team, you have to spend a lot of time and effort to manage your subordinates and work well. Even that busyness takes up private time for yourself and your family.
- Adaptability
A business approach may work today, but tomorrow it will be different. A good leader needs to be aware of that and must be timely in adapting and accepting change. He must stay up to date with new skills, technologies, and methods to promote growth in his work.
What are the traits of leaders?
- Visionaries
Leaders must be visionaries and have a very broad vision and understanding. They see things that normal people can’t see. Good leaders are people who see the future of the organization, they have big dreams. And know what it takes to get your organization on the right track.
- Inspiration
Usually, the leader is someone who is not directly involved in the war. They are good at inspiring, they lead their teams to take action for a common goal. Often leaders have good managers who stand shoulder to shoulder as the leaders’ generals. Managers will make small goals for them.
- Good strategic planning ability
A leader is more than just a visionary. They are also good at strategic planning. They know how to properly allocate resources. They know how to create strategies to solve specific problems. But the leader is often the one who is not good at execution.
- Coaching genius
Leaders are often the best at recruiting and building teams. They form and train their team, not only in terms of expertise, cohesion but also in creating a common vision.
- Sensitivity
Sensitivity is a special quality that helps us to read the minds of others. Therefore, let’s understand the thoughts and aspirations of employees to meet and have a way to persuade and lead them. In cooperation, it will be easy to predict the direction of the opponent to prepare a battle plan.
- Integrity
Looking at people and looking at work for fair judgment is an essential element in creating a healthy working environment. More than anyone else, a leader is the one who takes the lead to show the new integrity that makes people respect and creates a united team.
- Energy
A leader is a person who confronts all difficulties and challenges to maintain his/her organization. Therefore, willpower is a necessary quality to make them unable to fall.
- Confidence
Believing in their decisions, leaders make employees believe in what they do. Sometimes it will be difficult, but new confidence makes us optimistic and motivate others to continue.
- Intelligence
The intelligence of a leader is the comprehensive development and combination of the necessary elements. Maybe they are not the best in a certain field, but with their intelligence, they know how to use talented people to become their effective hands.
Remarkable differences between leader and manager
- Leaders provide vision, managers set goals
Leaders paint a big picture of what they see and inspire their followers to work together to make that picture a reality. They are responsible for thinking up and putting new ideas into the company’s plans for the next period. Leaders must always have a vision, while constantly developing new strategies and tactics. They, therefore, need to be knowledgeable about the latest trends, research, and skill updates.
Meanwhile, managers focus on setting, measuring, and achieving goals. They control situations so that everything is maintained and operating as planned.
- Leaders change the agents, managers maintain the status quo of the team
Leaders are always looking for innovation. They accept change even knowing that everything is working properly for better development in the future. Leaders understand and are ready for the fact that changes will often create a ripple of instability in the business/organizational apparatus.
Managers are always committed, sticking to what is working. They choose to tweak the system, structure, and process to make it more efficient.
- Leaders are unique, managers are learning
Leaders are always themselves. They are self-aware and work hard to build their unique, distinctive personal brand. Leaders are comfortable with their own style and ready to stand out. They are also known to be authentic and transparent.
Managers learn their management skills and abilities through work experiences or from others. They are more inclined to learn to create their own leadership style than to define and create themselves.
- Leaders accept risks, managers control risks
Leaders are willing to take on new things even when they may fail miserably. They know that the higher the risk, the greater the chance; and failure will be a step on the road to success.
Managers work to reduce risks or unforeseen situations. They always seek to avoid and control these problems rather than head into unsafe things.
- Leaders prepare for the long term, managers control the short term
Leaders are always visionary. They do what they say they will and work towards a big goal in the distant future. Leaders can work towards this goal with burning motivation without receiving any reward other than reaching the finish line.
In contrast, managers work on short-term goals. They always monitor, check the process and seek recognition and rewards from superiors or from actual performance.
- Leader expand personal development; Managers develop existing skills
Leaders know if they don’t learn something new every day, they will fall behind. They are always curious and seek to embrace new things in an ever-changing business environment.
Managers often seek to grow from what has made them successful; perfect existing skills and apply proven methods through knowledge and experience.
- Leadership strengthens trust; Manager relies on control
You can’t be a leader if no one executes your ideas. Leaders are often tasked with building trust, getting people excited about their ideas. When employees are excited to receive ideas, it means that the leader has built their trust. This is essential when business is changing rapidly.
The difference between managers vs leaders is that Managers maintain control of employees, helping them to develop their full potential to create products, services or increase revenue for the business. To get the desired results, managers need to understand the abilities, passions, and desires of each employee.
The main tests between management vs leadership
- Test of Counting Value and Creating Value
Managers are the people who count their value. Meanwhile,
leaders focus on making their value which is expected to be higher than the value of the team, or the followers.
- Test of Circles of Influence and Power
Managers will manage the team with authority and rules, which allow creating a circle of power within their team. Meanwhile, leaders influence others by beliefs and aspirations, so, leaders have the ability to create a circle of influence in the team.
- Test of Leading and Managing
The main task of managers is to manage a team to achieve the set goals according to a certain route. Whereas, leadership finds innovative ways, allowing employees to make a difference to lead the team to success.
Conclusion
In general, both leaders and managers are important and indispensable positions in a team. Although there are certain differences between these two definitions, the lack of one will lead to confusion and a lack of direction for the team. A manager needs to have the qualities of a leader and vice versa.
The above article has defined the concept of Leadership vs Management as well as provided related information about these two positions. Hope you guys can have more beneficial knowledge and achieve a high position in your career.
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Every project has a story to tell about its objectives, team, timeline, and deliverables, and getting the story correct takes detailed project planning and management. Some of the stories are brief and to-the-point, while others are epic books full of twists and turns. Every story is created around a story arc or outline—or, as we call it in project management, a project plan—regardless of length or intensity. So, what is project planning? Let’s learn everything about it with this article!
What is a project plan?
The process of establishing the project scope, objectives, and steps required to complete the work is known as project planning. It is concerned with choosing ahead of time what, when, how, and who will take the essential steps to achieve predetermined goals. In this context, planning is a pervasive management activity that is carried out at all levels of the project hierarchy, with the scope, detail, and scale of the effort differing. One of the most critical processes in project management is project planning. A project management plan is the output of the project planning process.
The project management planning process involves inductive problem-solving. It begins by concentrating on the “what” and “how,” which are intertwined. The project goals, which must be defined at the beginning of the planning process, describe what is to be done. These goals might be new product development, market share maintenance, market share acquisition, profit maximization, expected sales volume, profit maximization, a combination of these, or something like that.
For project personnel, the objectives get to be the “reason to be.” All following work should be focused on completing them throughout the course of scheduled future time periods. By definition, the project is finished after they are done. The “how” issue for planning revolves around the chosen aims and nature of the product, as well as the level of technology, target market characteristics, business policy, and available manufacturing or developmental procedures. The “how” issues will have an impact on required technical and manufacturing capabilities.
Facilities, equipment, supplies, raw materials, and personnel skills must all be identified and purchased or hired as needed. The product’s manufacturing plans and durations must be compatible with delivery times. These resource decisions are the “who” and “when” parts of the planning process and they are comprised of the input considerations shown in Figure 1. The project manages these resources internally, although they are acquired through external channels. There are two external categories of concerns for project planning that must be taken into account: the project’s organizational environment and the external environment of the firm as a whole.
For those who are studying PMP project planning, the above-detailed information about project planning might be basic knowledge but it is a must-have before starting creating a project plan.
After knowing what is project management plan, let’s find out the role of project planning in the next part.
Purposes of Planning
Communication
For project personnel, project planning is a means of communication and a source of information. The project’s overarching objectives must be communicated to the project team once they have been developed and approved. The expectation is that by involving them in the process of defining specific objectives, they would be able to align their own aspirations with the project’s goals. Information for action is supplied to all levels of the project personnel when the specifics of the plans are planned and costed.
Foundation for Management Action
All other management actions are built on the basis of planning. Managers may plan their operations more efficiently by knowing what is necessary, who is to execute particular duties, how they should be completed, and when events should be scheduled. The requirement for control is inherent in the planning function. Feedback on progress toward completing objectives and goals is gathered when the strategy is implemented. The manager can objectively evaluate progress by comparing actual to planned data, making appropriate adjustments to the master plan, and taking remedial action for ongoing operations. The plan also informs the management about upcoming deadlines and events, indicating when choices must be taken and when feedback systems must be activated and monitored.
Problem Definition and Solution
Planning is a form of problem solving that encourages the definition and solution of problems. The division of objectives into goals and objectives assists in determining difficulties as well as creating and analyzing alternative strategies to fulfill objectives. Each option must be assessed in terms of time and cost, as well as the required product grade of performance. Tradeoffs between these key variables may be required during the original planning stages, but they may subsequently be used to develop workaround strategies if problems arise. This strategy necessitates the development of a comprehensive action plan, which will be the topic of the next paragraphs.
Stages of Project Planning
The beginning of any project is probably the most difficult stage. When there is an unclear or poorly defined goal, getting started might be difficult since there is no clear sense of direction. At other times, the question of how to get there is mixed up with the decision of where to go; the project is outlined before specific objectives are defined.
Definition of Project Objective
A clear definition of the project objective is the first step in successful project planning. This should ideally be a single phrase, such as “The goal of this project is to make the tax return as simple as possible so that an ordinary citizen with an eighth-grade education may complete the short form in three hours or less without professional assistance.” This goal is clear, attainable, measurable, and specific.
Project Description
The project’s description is the next step. The better a project’s description is, the more likely it is to succeed. The following list shows ten basic questions that should be covered in the description.
- WHAT is to be done?
- WHEN will it occur?
- HOW much will it cost?
- WHO will do it?
- WHAT products or services will be delivered as a result of the effort?
- WHAT is the responsibility of both the developer and the user?
- WHAT determines task completion?
- WHO is responsible for approving the product as completed?
- WHAT mechanisms will be used to cope with formal adjustments?
- HOW will actual progress be measured?
Detailed Work Plan
The steps necessary to attain the goal must be documented when the project has been sufficiently stated. This is the right time to talk about how technology can be used. The engine is one of the subsystems to consider while designing an airplane and describing its performance objectives. Is a suitable engine existing, or will new technology be required to meet the specified performance requirements? Are the actions to be only changes of current equipment, or will they entail new equipment research and development?
Once activities are determined, the planner must start planning resources to complete those activities. Make-or-buy decisions enter the process at this point, when the availability of in-house talents and technology is weighed against the costs of contracting out the effort. Estimates for the budget are made, and staff requirements are established.
The identification of the project control system is an important stage. What measurements and means of communication will be most helpful in evaluating project progress? To codify the information gathered, many project documents need to be created.
How to Write a Good Project Plan
The purpose of studying PMP project planning is for knowing how to write a good project plan. A project plan is more than just a list of dates on a document. It’s your project’s story, and you don’t want it to be a tall tale!
Any strong project plan should be able to answer the following questions:
- What are some of the most important deliverables?
- How will we meet those deadlines and deliverables?
- What members of the project team will be involved in the deliverables, and what role will they play?
- When will the team accomplish its milestones, and when will other team members contribute to or provide feedback on those deliverables?
Learning how to develop a project plan is not difficult. To create a well-written and on-target project plan, follow these 8 basic project planning stages.
Read more: Project Management Principles
8 crucial project planning steps
Let’s see how to create a project plan.
Step 1: Investigate the scope and value of your project by conducting research
Make sure you have all of the information before you start drafting a project plan. Examine all of the project’s papers and communications.
Examine the scope of work and any supporting documents. Make an effort to be comprehensive.
Before you commit to anything, be sure you understand the details and ask thoughtful questions.
In writing a project plan, a competent project manager is well-informed and methodical. At a minimum, you’ll be expected to know everything there is to know about:
- The project’s objectives
- The requirements and expectations of your customer
- Your client’s team composition and decision-making process (i.e., how they’ll evaluate and approve your team’s work)
Understanding your client’s team and process may assist you in answering the following questions:
- Who is the project’s sponsor, and how approachable is he or she?
- Who is the project manager, and will they be in contact with you on a regular basis?
- Who are the other stakeholders that your team has to be aware of?
Step 2: Ask the difficult questions
Besides all of your questions about your client team and their expectations, set aside some time with your key client contact and ask them some difficult questions about the process, organizational politics, and general risks before developing a project plan. This will demonstrate that your staff has the required experience to deal with a wide range of challenging personalities and situations, as well as that you are invested in the project’s success from the outset.
Questions that may have an influence on a project plan include:
- Have you and your team discussed how you’ll get feedback?
- Who is the last person to sign off? Or, alternatively, who owns the project?
- Is there anyone else we should think about who isn’t on your list (president, boss’s spouse, dean)?
- What is the deadline for the project? What causes or events (a meeting, an ad campaign, or an event) are driving that date?
- Are there any dates when you will be unavailable or closed?
- Will there be any meetings or times during the project when you’d like us to give a presentation to a bigger group (a board meeting) on the current project status?
Step 3: Make an outline for your project management plan
Take some time once you’ve got the answers you need to consider the responses based on the project goals and how your team would approach a similar project.
If you’re not sure where to begin, use the questions at the beginning of this chapter to define the project’s who, what, when, and how. Consider the tasks listed in the scope of work and, using a high-level overview, try to come up with a project planning and management strategy. To verify dates, all you need is a calendar.
An initial outline might be very rough and look like a task breakdown structure. Make sure you include the following in your outline:
- Deliverables and the tasks involved in their creation
- The approval process of your client
- Tasks and deliverables have timelines attached to them
- Resource suggestions for tasks/deliverables
- A list of the assumptions you’re basing your strategy on
- A list of absolutes related to the project’s budget and/or timelines.
Step 4: Consult with your team
The first step in starting a project is to clearly communicate the project goals and the effort required to achieve them. This is due to the fact that a project manager cannot be the only developer of a project plan.
You could try, but if you’re looking for team buy-in, you won’t. That’s because you don’t want to put yourself or your team in an embarrassing situation by failing to reach an agreement on the strategy before presenting it to your customer. That would be equivalent to stabbing each and every one of your colleagues in the back. This does not bode well for the company’s previous reputation.
It’s also a good idea to tap into the super-smart people around you for ideas on how the team might achieve the tasks at hand without blowing the budget or the team’s morale. You may choose between Agile and Waterfall approaches as a project manager, but when it comes down to it, you need to know that the team can realistically execute the plan.
You may also use your project plan review time to challenge your own assumptions and encourage the team to try something new.
For example, if you’re developing a website design project plan, can designers start developing visual concepts while the wireframes are being produced? Will it be appropriate for this project and the team? Is it possible to have two resources working on the same task at the same time?
Not only does it help you develop a project plan to run ideas past the team and have an open conversation about the strategy. It’s also a great assist in terms of having everyone on the same idea regarding the project.
This sort of buy-in and communication builds teamwork and gets individuals enthused about achieving a common objective. It may be extremely beneficial to your team and project as a whole.
Step 5: Make a detailed project plan
When you’ve gathered all of the information you’ll need and spoken with all parties involved, you should feel confident enough to create a good project schedule using whatever tool you choose.
Any effective project planning tool will assist you in formalizing your ideas and organizing them in a logical, readable way.
Ensure that tasks, durations, milestones, and dates are all clearly defined to make your project plan legible. Make a simple project plan—the more straightforward and simple it is to read, the better. You should include the following features in whatever tool you use:
- Include all relevant project information, such as the client’s name, the project’s name, the version number, and the deadline
- Create headers and indent subsequent tasks to divide milestones and deliverables into parts. (Reading a long list of activities may be tedious and mind-numbing even for the best of us)
- Declare which team is in charge of each job (for example, “CLIENT: Provide feedback”)
- To avoid misunderstanding about who is responsible for what, assign resources to each task
- Make sure task durations are properly stated. A start and finish date should be assigned to each job
- Make a note of any tasks that appear to be difficult or require explanation. It’s never a bad idea to go overboard with the details!
- Make a list of project dependencies. These are vital when preparing for the possibility of delays
- If you’re feeling fancy, including both your company’s and your client’s logos
- If you want to go all out, use your company’s branded fonts.
Step 6: Make your plan public
You’ve almost completed the task! You’ve done your research, sketched out your strategy, talked it over with your team, and created a formal project plan. Before you send it over to your clients, do yourself a favor and have someone on your team evaluate it.
Nothing is more embarrassing than being a project manager and providing a plan that has a mistake, such as an inaccurate date. It will take someone 10 minutes, and you will be at ease.
Step 7: Make sure your team is aware of your strategy and that they have read it
You’ll want to double-check that your essential document has been examined after you’ve put so much effort into it.
Make sure to provide a summary of your project plan in prose style when providing it. A brief note that includes the overall approach, resources, assumptions, deadlines, and associated review timeframes can aid you in communicating what the project plan means to the project and everyone involved.
Don’t be hesitant about it: explain the thinking process that went into developing the project strategy and open it up for comments. Setting up a call with a client to go through the strategy line by line might be beneficial. This guarantees that your client comprehends the process and what each plan stage entails.
Sure, you’ll have to explain it a few more times, but at the very least, you’re helping to create excellent project planning standards across the board and informing your clients about how your team works. It also demonstrates that you are concerned.
Step 8: Prepare to continue planning
Some tasks are simple and straightforward, while others are a total nightmare that keeps you awake at 3 a.m. Plans will inevitably alter.
You’re on your way to creating a project plan that’s manageable and well-thought-out if you have a strong team and a defined scope of work. Your best protection against project instability is a well-thought-out project strategy.
You’ll be delighted if you’re a laid-back project manager who can adjust your strategy and plan to go with the flow while identifying the necessary risks. Otherwise, everyday changes will muddle your perspective, causing you to focus on things that aren’t beneficial to your team, customer, or project.
If you want to see more details about how to execute a project management plan, see more about project management process.
The above article has defined the basic information of project planning, the purposes of it, detailed work plan as well as steps for developing a good project plan. Hope you guys can have more beneficial knowledge and skills in building an excellent project plan through this article.
Visit our websites to get more information and free PMP Practice Exam. To download, visit our website for your IOS or Android device.
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There is no double that achieving the position of a project manager is always the dream of most individuals. This position not only brings you an attractive salary but also high social status. However, not everyone knows what is a project manager as well as how to take this poison. Let’s follow this article for more beneficial information.
What is a project manager?
A project manager (which is also called PM) is a person appointed by organizations and companies to lead a team/project, and responsible for the accomplishment of project goals.
In reality, the project manager is the intermediary between the client and the project team, to provide both parties with what the other is expecting from the project. Therefore, communication between the client and “the project resources” takes place through the project manager. The project manager leads the team to ensure that the goals are achieved and delivered to the client within the specified deadlines without any errors. The project manager is considered as a locomotive and leads the project to success, as the fate of the entire project depends on them.
The project manager’s role is different from that of a functional or operations manager. Usually, the functional manager is only focused on providing and overseeing a function of the business, while the project manager is the person responsible for ensuring effective business processes.
In general, project managers are responsible for meeting the requirements: work requirements, team requirements, individual requirements. Since project management is an important disciplinary strategy, the project manager is the one who aligns the project strategies and the project team.
Responsibilities of project managers
So what do project managers do? Project manager roles includes overall management, but they are rarely directly involved in the activities that actually produce the result of the product. The project manager also oversees any project-related tools and techniques to ensure the project is working properly. Here are some specific tasks that a project manager needs to take charge of during their work:
Project manager duties regarding external affairs:
- Build and maintain good relationships with customers as well as stakeholders of the project.
- Support stakeholders and partners to come up with ideas and goals for the project to ensure feasibility.
- Establish and maintain relationships with third-party partners (material suppliers, contractors,…).
- Meeting with customers when it is necessary to define contract details and clarify each specific requirement of the parties.
- Participate in relevant conferences, seminars, and training to enhance professional knowledge.
Project management tasks regarding internal affairs:
- Make a detailed plan to track the project and its progress. Ensure that all the projects can be completed successfully within the given time and budget.
- Estimate the time, cost, and human resources required to complete the project. Monitor changes related to project scope, schedule, and costs.
- Allocate available resources of the enterprise and propose to recruit new personnel if the job requires it.
- Measure the effectiveness of project execution with the right tools and techniques. Monitor the implementation of the project, especially analyze what has been done and not done to draw lessons for the following projects.
- Report the problem to a higher level when you can’t solve it yourself. Perform other related tasks under the direction of higher-level officials.
- Monitor budget spending and eliminate unnecessary expenses
After understanding the role of a project manager, let’s see what skills they need to possess!
Project management skills
- Leadership skill
In essence, the project manager is the team leader of a project. They are responsible for setting the direction and vision for the team and making sure everyone is on the right track to get the project through each stage.
- Organization and planning skills
A good project manager must have planning skills. They have the responsibility for making plans based on both long-term and short-term goals to achieve success for the project. Project managers must map out the steps needed to take them and create specific plans for completing the project.
The project manager will have to determine the scope and size of the project and then plan the allocation of resources needed to complete the project. It is also important to plan the time and budget to complete the project.
- Communication skills
Along with leadership, excellent communication skills are critical to any project manager’s success. You need to make sure that all departments and stakeholders are kept up to date on the latest developments in the project. You also need to make sure they understand any changes and are aware of the project’s progress.
You will have to present the plan, convince your superiors to provide enough resources so that you can get the job done. Besides, you also have to communicate and implement plans with team members, so good communication ability will be a strong advantage of a project manager.
- Risk management skills
Your project will not always go smoothly without a hitch, there will be times when you will have problems with countless objective reasons delaying the project or worse, completing the project with bad results. Projects rarely succeed immediately without at least one hiccup or change of plan. That is the reason why you also need to be a master risk manager in the position of project manager.
The project manager must have the mindset, vision, and even ability to predict what might happen to save the plan, so let’s build flexibility in your project plan to account for unexpected changes.
Certifications for project manager
There are more attractive opportunities for certified project managers in their career life. Possessing a project management certificate proves the management ability according to the international standard framework from planning, scheduling, budgeting, and interaction with stakeholders. Besides affirming personal values and working capacity, these professional certificates also open the door for PMs to integrate into the international labor market with attractive salaries.
Currently, many educational institutions or organizations offer certifications specifically for project management. The Project Management Institute (which is also called PMI) is the most recognized organization globally. Some main project management certifications are PMP (which stands for the project management professional) and CAPM (which stands for Certified Associate in Project Management).
There are also some common types of certificates as follows:
- PMP: Professional Project Management Certificate
Being considered the highest standard in project management certifications, the PMP is becoming a rigorous test that checks your knowledge and skills related to project management. The Project Management Institute ( which is PMI) is the organization of this certification. They work continuously for many years with businesses and students with the purpose of ensuring the value of this certificate.
Visit our websites to get more information and free PMP Practice Exam. To download, visit our website for your IOS or Android device.
- CAPM: Associate Certificate in Project Management
A precursor to the PMP certification and also managed by PMI. This certification is suitable for people who are unable to get a university degree or just have little experience in project management. CAPM is definitely one of the most perfect stepping stones for every project manager.
- CPMP: Project Management Training Certificate
The most important purpose of the CPMP certìicate is to add more value to project managers via a process of developing leadership, communication, and technical skills.
- APM: Associate in Project Management
This is a certificated course in information technology (IT). GAQM’s certifications require a deep knowledge and foundation base in human resources, team direction, adaptability to every change in the team, and good communication skill. Ensuring product or service quality with minimal risk is also a criterion of this certificate. The APM program is also suitable for people who are just starting their careers in the field.
- MPM: Master Project Manager
The AAPM (which stands for American Academy of Project Management) launched its training program based on criteria for special professions such as fashion, doctors, and lawyers and even arts. Not only focus on professional project managers program but MPM focus on business/technology as well.
- PPM: Project Management Specialist
This is a certification for intermediate to experienced Project Managers with a focus on crisis and risk management. This certificate is provided by GAQM.
- PMITS: Project Management in Information Technology Security
The PMITS certification dives into the intricacies of managing an IT security project. The certification helps candidates strengthen their existing project management skills and sharpen their skills in implementing and managing IT security within the organization.
Nowadays, there is a remarkable increase in the number of universities or educational institutions offering project management certification in numerous fields.
Project managers can easily get certifications in specific fields such as IT, technology, fashion, or even art… Each type of certificate will have different requirements and costs, depending on the credibility of that certificate.
The salaries of project manager
The salary that project managers receive depends on their experience and the field they are working in. In general, project managers receive high salaries, and that is the dream of most people. Take a look at the average annual salary of project managers in the table below:
| Certification received | Salary/year |
|---|---|
| Standard PMP | $111,000/year |
| 1 - year experienced PMP | $95,000/year |
| Experienced PMP (1 -> 5 years) | $104,000/year |
| Experienced PMP (5 -> 10 years) | $120,000/year |
| Experienced PMP (10 -> 20 years) | $124,000/year |
| Experienced PMP (more than 20 years) | $133,000/year |
See more details about project manager earnings and how to increase income in PMP salary.
Resume tips for project manager
The resume is also an important factor in assessing the experience and competence of a project manager. Creating a great resume that can show your personality and strengths will be a plus for interviewers. To have an impressive resume, pay attention to the following factors:
Visual of the resume
Nobody wants to read a resume with too much text or ridiculous colors. It will show that you are poorly organized and disorganized. When designing your resume, you should choose the font, the presentation of the title so that it is clear to ensure that your resume is friendly with the ATS system. If you have a lot of experience, a 2- page resume will be suitable for you. If you have little experience, a one-page resume is the best option.
You should structure your resume so that it best represents your accomplishments. One of the most favored resume formats is the reverse-chronological format. This type of resume will show who you are at the moment as well as your skills, experience, and strengths.
Show your experience in your resume
To have an impressive project manager resume, you must know how to highlight the projects that you have succeeded in. Follow these rules for showing work experience in your resume:
- List your most recent job title
- Add company name with job start and end date
- Describe your role in the project
- What achievements have you achieved?
When listing your work experience, you should briefly describe the scope of work you are responsible for and add numbers and percentages to clearly show your achievements.
Show your qualifications on your resume
If you are an experienced project manager, just mention your highest education level. On the contrary, if you are a project manager with little experience, let’s show additional information to prove your competence. For example, you can list more extracurricular activities you have participated in, courses, GPA, …
Show your skills on your resume
Each different area of expertise requires project managers to have corresponding skill sets. To have an impressive resume, you should not list a list of generic skills. It is best to choose the skills that correspond to the job description on the job posting. Add evidence of your skills to your resume. Don’t let the employer think you’re just bragging.
Add other valuable information to your resume
In addition to the information listed above, you should also add to your resume other valuable information to attract employers.
You can add information about the licenses or certificates you have. In fact, successful project managers often possess important certifications. Therefore, you should get more certifications in project management and include them in your resume when applying. Besides, you can add information about the conferences you have attended or information about volunteer activities, community activities that you have participated in.
Interview questions for project manager
Have you ever been overloaded or underperforming?
As a human, everyone has a “power failure”, even if you are in a management position, but the strength of a good project manager is the ability to control yourself, take the initiative to deal with any drop so as not to affect work performance.
Talk about your method for controlling changes in your team/project.
Remember that there is no project without hitches, and the purpose of the interviewer is how you can tackle these changes in your team/project. As a project manager, your responsibility is to anticipate bad situations and quickly adapt to them. Tell about your experiences (which may include failures due to these changes) and talk about how you did to fix them. Also, you can explain why you use these methods to keep track of your project.
What’s the biggest mistake you’ve ever made while working on a project?
Everyone makes mistakes, and there is no exception for the project manager. The problem is that you know how to draw lessons, learn and correct those mistakes. This question shows your honesty, so don’t try to hide it and say you’ve never made a mistake. Instead, let’s choose the right situation, without causing too much impact or damage to the whole.
If team members are not doing their best, what will you do?
Employees who do not do their best can cause work delays, which can negatively affect the project. The interviewers want to know what you do to motivate your subordinates to contribute to the company and deal with that weakness effectively.
Which characteristics do you think are suitable for an individual in project management?
A successful project manager often has a combination of 2 factors: experience and a deep understanding of the project. Even if you have the knowledge and understanding of how to run the project, you still need to have experience in management. Employers want to see these qualities in you, so show it off with specific examples.
Some other common project manager interview questions
- How do you deal with one member of the project that keeps making mistakes, dragging down the entire team’s performance?
- During a certain period of time, do you prefer to manage one or more projects at the same time?
- How do you schedule a project?
- In your opinion, which criteria affect resource allocation? What do you do to allocate resources efficiently?
- What is the best way to set up and manage an interdisciplinary project?
- When leading a project, how many contingency plans do you prepare?
- If a project doesn’t stick to a pre-set schedule, how do you get it back on track?
- How do you communicate and maintain good relations with customers, sponsors, and stakeholders?
- Have you ever failed in a project? What did you learn from that failure?
The above is just a small part of the interview questions. After understanding projects manager job description, salary and necessary skills, you can learn more Project manager interview questions in details.
The above article has answered the question: what is a project manager as well as provided information about this position. Hope you guys can have more beneficial knowledge of project managers and achieve a high position in your career.
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Passing a project manager interview is a prerequisite before taking charge of a team or project. Even if you already have lots of experience in managing projects, dealing with these project manager interview questions is not an easy task. Follow this article for more effective methods of answering these questions.
Technical project manager interview questions
- In your perspective, what is an ideal project?
This is a question based on your own personality and personal opinion. We will not provide a sample answer. Remember, experience and personal experience are the prerequisites for a proficient answer because you will not know “what is an ideal project” if you have never managed a project. The answer may include the following aspects: ideal duration, the direction of your team, the feature of the project (creative or traditional), or the area in which the project is directed to have a positive impact on society…
- In the situation of the COVID-19 pandemic, how did you apply to manage your team?
Nowadays, project managers tend to pick up their teammates from an international workforce who can work remotely. Therefore, improving the knowledge and skills to work with teammates is virtually undeniably important. You can describe in detail the method you used to manage your team effectively. In addition, you can also mention some special tools, software, and strategies of your own.
- What are your initiatives for managing the tasks of your project?
In regard to the scope or size, prioritization is a vital factor for the success of a project. Although any given task is important, you need to prioritize the most urgent project. In case of being asked about prioritization, you should talk about the methods that you use to tell apart between urgency and importance. Remember that this question is not only used to test your leadership ability but also to test your flexibility and adaptability in each case.
- In your opinion, what do you think is the most important skill for becoming an exemplary project manager?
If you are an expert in project management, you should be aware that there is no single skill/ability which makes successful management. A good manager needs a combination of skills, experience, and knowledge. Skills may include leadership skills, problem-solving skills, or communication skills… You can emphasize your possession of a multiple skill set that can make an impression on the examiner. A concrete example post could be a big plus for this question.
- Talking about one of the most difficult projects that you have dealt with? What did you do and what is the result of this project?
This is a question asking for personal experience. The purpose of the panel is to consider the way you tackle critical challenges as well as conflicting situations among members in a certain project. Talking about mistakes/conflicts from within the project can make examiners think badly of your leadership. Instead, focus on telling about external factors (for example lack of funding). Also, be clear about how you would deal with these situations. I believe if you have ever worked as a manager, challenging situations are inevitable and you know how to overcome them.
- What types of customers have you met? How do you deal with customer dissatisfaction with your product/service?
As a project manager, you need to understand customer insights as well as how to deal with customer dissatisfaction. You should know, customer dissatisfaction can come from many factors: poor-quality products or bad customer service. When answering this question, you should show your respect for your customers and that you are willing to accept their authority without any discomfort.
Skills-based project management interview questions
- How can you deal with challenges for your industry?
This will be a question for your knowledge about your industry. Not only should you tell about challenges that you’ve faced, but also the solution for all of them. Perfect evidence can be your personal experience as well as your methods.
- Which characteristics do you think are suitable for an individual in project management?
A successful project manager often has a combination of 2 factors: experience and a deep understanding of the project. Even if you have the knowledge and understanding of how to run the project, you still need to have experience in management. Employers want to see these qualities in you, so show it off with specific examples.
Project manager interview questions about communication skill
- How do you think about the importance of communication?
Remember that one of the most important skills in project management is communication. Without communication, everything factors may fail. Communication is a great solution for all conflicts and is the most important factor in creating the solidarity of a team. Obviously, the members cannot understand each other, or the manager cannot illustrate his/her wishes without communication.
- What is your communication style with your team?
Your task is to demonstrate to the examination panel that you are a wonderful communicator in your team. Not only can you encourage and motivate your members, but also show that you can help them meet their expectations at work. A good leader is one who makes employees believe that they can achieve success by working with you. You need to be the supporter of your employees, and you need to show that through communication.
- What are the communication-related challenges that you’ve faced before?
As a project manager, effectively communicating with other team members is very necessary. Communication conflicts can arise during the work process. The purpose of the interviewer is the way you have deal with these challenges in your previous project. You need to prove you can work effectively with your team member no matter what the communication challenges are. For instance, instead of taking face-to-face communication, you can hold a public meeting for all of the members.
Interview questions for project managers on the integrity
- How do you think about the importance of integrity during the working process?
Consistency and integrity are the two most important factors that make the success of a project. The project managers are responsible for managing financial resources, human resources, external relations, suppliers… Any inconsistency or lack of transparency can cause misunderstanding, suspicion, and even conflicts among members. It is the cause of the failure of a project. Therefore, transparency is a prerequisite for a project manager. Let’s remember that transparency is the currency of trust.
- How can you deal with disgruntled members?
Let’s show the interviewer that you are always concerned about your members and want to motivate them. Although it is impossible for you to please all the employees in your project, let’s assure that you always try your best to create the professionalism and satisfaction of employees in the company.
Project manager interview questions about customer service
- What is the role of project managers in understanding customer orientation?
The responsibility of the project manager is to understand the demand of the customers as well as give the method for meeting the expectations of customers. Maintaining an effective relationship with customers even after purchasing process is also important, besides building trust with them.
- Do you think that you have the ability to meet customer expectations?
In this question, the purpose of the interviewer is to evaluate whether you are a wonderful manager for any project. Obviously, meeting customer expectations is the goal of any project. Don’t answer theoretically. Talk about your own experience, even if it includes mistakes or challenges.
Project manager interview questions about team development
- During the COVID-19 pandemic, what did you do to boost the motivation of your team members?
Working from home certainly makes many employees feel stressed and unmotivated. The role of a leader/manager is to motivate and help them develop more. List your initiatives.
- What are applications that you use to boost your team?
This is a wonderful opportunity for you to demonstrate your knowledge in technologies as well as management skills. Please list applications that you use to boost your team and complete your tasks effectively. Besides, you can explain why you use these applications.
Interview questions for a project manager about responsibility delegation
- Can you talk about your delegation habit?
This is an opportunity for you to demonstrate your leadership skills. Let’s give the interviewer some examples of how you delegate your employees as well as its effectiveness.
- What are the characteristics of employees that you often delegate responsibility for?
This question will test how you value your employees as well as your vision. Let’s give a relevant example of one type of person that you often delegate responsibility for and explain the reasons.
Project manager interview questions about future career goals
- What are your short-term project goals?
You can talk about short-term project goals (maybe in 6 months). Let’s illustrate that you have the enthusiasm and you are a work-oriented person while working. In case you have to tell in detail about your career goals, remember to include your applied company in your goals. This will probably impress the interviewer.
- How can you set and keep track of the goals of your project?
Setting goals is a vital factor that makes the success of any manager because it inspires your employees. Remember to give detailed examples of how you set and tracked these goals. In case there are any challenges in this process, let’s give some solutions.
Questions for project manager interview about risks management
- Talk about your method for controlling changes in your team/project.
Remember that there is no project without hitches, and the purpose of the interviewer is how you can tackle these changes in your team/project. As a project manager, your responsibility is to anticipate bad situations and quickly adapt to them. Tell about your experiences (which may include failures due to these changes) and talk about how you did to fix them. Also, you can explain why you use these methods to keep track of your project.
Project manager interview questions about task prioritizing and time management skill
- What is the importance of time management during the working process?
Having wonderful time management skills in the working process allows you to work more smoothly and effectively. It helps you prevent any procrastination that can lead to failure in your project. Proper time management skill poses a positive influence during your working process. Employers want to see your time management skill and how you apply them in managing your team. Show it off with specific examples and evidence.
Project manager interview questions and answers about decision-making skill
- Why do interviews ask you decision-making questions?
The responsibility of the project manager is to identify and prevent any negative challenges to your project. It is an opportunity to demonstrate your ability making in avoid procrastination and decisions. Therefore, you can be asked about what you’ve done to make decisions as well as any related example.
- Give examples related to your decision-making skill?
Let’s show specific examples of how to apply your decision-making skill in the workplace, or even outside the workplace. It will help interviewers assess your abilities and whether you are suitable for the project manager position.
Some common mistakes in project manager interview
- Bragging about your previous achievement
Talking about your previous achievement is an effective way to affirm your competence and experience. Of course, employers always care and appreciate it. However, remember that one of the most important factors of a successful project manager is managing skills and how you can please other team members.
Besides talking about your previous achievement, make sure that your ability to collaborate and motivate your team member is also mentioned. You also need to ensure that you are a person who easily gets along with the team and is able to take responsibility for a team/project.
- Backbit your previous projects
In the process of working, you will inevitably encounter conflicting situations or a bad impression of the team. However, bad talk about old projects is a taboo thing. You can complain about your past project – it’s your right- but remember that an interview is not a suitable place for that. It shows that you are an immature person and you are willing to badmouth anyone.
Instead, let’s talk about how you have managed the dissatisfaction of your team member. It will demonstrate your effectiveness during the working process and demonstrate that you are qualified to take charge of any position in an organization. Give a few more examples (maybe your failures in managing the team) and your solutions for all of them.
- Lying about your ability
In fact, “overstating” your abilities or experience is not a worse idea. However, you can completely be exposed if the interviewer is an experienced person. They can quickly realize that you are just bragging about your own abilities. Instead, let’s be honest about your knowledge and skills or even your weaknesses. In addition, you can talk about the methods you are taking to improve yourself and overcome your weaknesses.
- Poor preparation
You put on a luxury suit and walked into the interview room. Do you smile confidently before the interview panel? Do you think you prepared well enough for the interview?
Remember, you need to be well prepared both in terms of appearance and knowledge. It would be terrible if you walked into the interview room without knowledge of the organization/company that you applied to. Instead, spend at least 2 hours searching for basic information about the place you talk about. That will help you make a good impression in the interview and answer the interview questions more smoothly and fluently.
The above article has provided the basic information of the project manager interview questions as well as what you should do to answer all the questions smoothly and fluently. Hope you guys can have more beneficial information for better preparation.
Visit our websites to get more information and a free PMP Practice Exam. To download, visit our website for your IOS or Android device.
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What Is A Project Charter And How To Write One 2023
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What is a project charter in project management? Any project has important documents to serve the working process, so the need for Project Charter is extremely important. If you are a person who holds important positions in the business, who is responsible for implementing projects, then this term is not too unfamiliar. Or if you are preparing for your PMP exam, then this term is a must-have in your study material. In this article, you will learn more information about project charter which will help you have an overview of it as well as better prepare for your PMP exam.
What is a project charter?
A project charter is a document created by the project initiator or sponsor that formally approves the creation of a project and empowers the project manager to assign organizational resources to project operations.
A project charter should be simple, straightforward, and short, but it must have certain essential features. It is possible to provide a charter a central position in the organization once the main components are defined. Any application of organizational strategy, organizational project maturity, program management, or portfolio management has a significant impact on the charter.
Why are project charters useful?
The importance of project charter is immense in the project management process. It formally validates the project’s existence and serves as a future reference point. From beginning to end, the charter provides management with direction and a sense of purpose.
What’s included in a project charter?
Project charters should offer a high-level overview of the project’s goals, plans, and stakeholders without becoming bogged down in the details.. The following are common project charter elements included in project charters:
Business case
A business case is created at the early phases of a project and outlines the why, what, how, and who information needed to determine whether or not the project should be continued. When launching a new project, one of the first things you should learn about is the benefits of the planned business change and how to convey those benefits to the company.
While the project proposal focuses on why you want to do a project, it will simply summarize the project: business vision, business need, expected benefits, strategic fit, products generated, broad time and cost estimates, and influence on the organization.
The business case, on the other hand, is significantly more detailed and should be reviewed by the project sponsor and key stakeholders before being approved, rejected, canceled, deferred, or altered. It is first prepared during the project commencement phase.
The business case may need to be developed further as part of a full analysis, depending on the scope of the business shift. As a result, it should be built in stages to avoid squandering time and resources on the unrealistic.
The project’s scope and deliverables
The particular deliverables your team plans to deliver should be defined in your project charter. The total amount of work required to deliver a product, service, or outcome with defined capabilities and features is referred to as project scope management. It encompasses both what goes into a project and what determines its success.
These project scope management techniques take some time and work to implement, but they will save you time, money, and hassles in the long run. An effective scope management strategy encourages open communication among all project stakeholders and team members, resulting in fewer surprises and miscommunications. Everyone is aware of and understands the scope of the job, making it simple to stay focused on the correct deliverables.
Objectives
Select a small number of primary objectives for your project charter. Maintain SMART goals: specific, measurable, achievable, realistic, and time-bound.
Needed materials
Determine the resources your team will require to succeed, including employees, cash, time, materials, equipment, and any third-party contributions you may need.
Timeline and milestone strategy
Make a project timeline with each achievement’s milestones. To keep track of deadlines and accountabilities, many project managers use work management software.
An excellent project time management strategy can transform your team’s procedures and have a significant impact on the scope, cost, and quality of your project from a project management standpoint.
Estimated costs
Successful projects meet the project’s stated objectives with little scope creep and stay within the allocated budget. You can keep project costs under control while maintaining quality and achieving deadlines by including project cost management into your project management processes.
Cost management in project management is the process of planning, estimating, budgeting, and controlling project expenses. Throughout the project life cycle, cost management systems are in place to assist project teams in planning and controlling budgets.
Risk management is the process of reducing the impact of unexpected occurrences on a project’s cost, schedule, or other resources.
Issues and risks
While it may seem counterproductive to focus on the negative, taking the time to anticipate potential problems can help your team prepare for future challenges.
Every project has its own set of dangers. Risks can be managed to some extent by taking the effort to design a project risk management approach to guarantee that threats have a limited impact on the project outcome while opportunities are maximized. A professional project manager recognizes the risks of the potential consequences on their projects and handles them accordingly, improving the project’s chances of success.
Dependencies
A dependency occurs when one part of a project cannot begin until the previous step has reached a specified point. Within the project plan, it is critical to establish the best work sequence, including all dependencies. This aids in the identification of required resources as well as the identification of potential scheduling challenges, which is especially useful when the scope of your project necessitates the completion of certain activities in a specific order.
That’s all about project charter components! Let’s dig deeper!
Common Misconceptions about Project Charters
After knowing what is a project charter, you can read the misconceptions about it to understand it better. The project charter is a term that is sometimes misunderstood. Project managers with less expertise frequently assume it must be a very formal document. In English, the term “charter” refers to completed contracts or deeds, which are frequently founding documents for cities, educational institutions, and even political agencies. A charter is traditionally a formal, legal document. Traditional charters can be brief and straightforward, but few people consider them to be so.
On the other hand, a project charter is quite different. In most cases, it is not written by lawyers, and a project charter may or may not be legally binding.The project charter authorizes a temporary effort, not an educational institution, a state, or the constitutional government of a country.
Because of these misconceptions, many project managers are unaware that they have a charter. They give a variety of explanations for why they don’t have a charter or are unable to establish one:
- “There isn’t a single document that contains the authorization, the project name, the business requirements, and the name of the project manager!”
- “We have a document with all the required information, but it was not written by the sponsor.”
- “I was already told to do it by my boss. Then he emailed me all of the necessary paperwork to get started. I don’t have a charter.”
- “When we haven’t even finished gathering requirements, how can we have a charter?” We do not know what the requirements are.”
How to write a project charter
Before the project begins, teams should establish their project management project charter. First, project managers meet with their team, including any relevant stakeholders, for a high-level conversation. Teams can use a project charter template to begin if they have a strong concept of the inclusive direction of the project, including stakeholder expectations. Here are a couple of product charter examples to get you started.
Make sure to incorporate all of the project charter features stated above when developing your project charter. After you have finished your draft, show it to the rest of your team for criticism and approval.
Benefits of a project charter
Project charters have two main purposes:
Create a project roadmap—Establishing project expectations is one of the primary goals of your project charter. The project charter can be consulted whenever the team is unsure about the project’s direction.
Market the project to stakeholders—A well-written project charter acts as the primary internal marketing document for your project, which you can demonstrate to stakeholders, managers, executives, and clients to help justify costs, acquire resources, and achieve buy-in.
Manage your project with confidence
Writing a project charter takes some time and attention upfront, but the effort will be well worth it in the end. Your project charter will serve as a guiding document that will keep your team focused on a common goal and increase stakeholder trust in your project.
The project charter is a crucial element of every project since it acknowledges the project’s existence and allows the project manager to begin work on it. This article may help you understand what is a project manager and its importance, as well as numerous other areas of project management.
Visit our websites to get more information and free PMP Practice Exam. To download, visit our website for your IOS or Android device.
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Let’s have a look at some strategies to study for this test, improve your PMP exam score, and pass the Project Management Professional exam to answer your question on how to pass the PMP exam on your first try in 2023!
The PMP test is difficult to pass. This 120-question project management exam is designed to test your understanding and memory of the domains and other topics included in the PMBOK reference. The purpose of PMP certification test questions and simulations is to mislead you into thinking through the subjects and scenarios provided in order to come up with the proper answers.
This four-hour exam is, without a doubt, overwhelming. Although the Project Management Institute (PMI) does not issue an official passing score, most PMP test prep experts estimate that you must answer at least 61 percent of the questions correctly to pass the exam.
How to Pass The PMP exam on the first try – PMP Study Tips
So what you need to do to pass the PMP the first time?
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Before we go into any tips to pass PMP exam or test-taking strategies, make sure you have the appropriate study materials. Without proper project management education, there is no way to effectively prepare for this test.
There are many various sorts of study materials available for all types of students. We strongly advise you to consider your learning style and pick a study course that is appropriate for you.
This may be the difference between passing the test the first time and becoming a project manager or having to waste time studying and retaking it two or three times. Yes, it’s that crucial.
Practice Simulated Exams
Working through the simulated practice tests in your study guide over and over again is the greatest approach to improve your PMP score. This will assist you in a variety of ways. You will not only become acquainted with the many concepts and knowledge areas covered in the test, but you will also become acquainted with the exam itself.
Understanding what the questions are asking and making sense of the answers is half the problem on this test. You’ll be able to score well on this exam if you get really good at answering multiple-choice questions.
Working on practice exams in an exam simulator until you regularly score 75 percent to 80 percent on them for at least 3 – 4 tests in a row is recommended.
That is, as we have stated, the best piece of exam preparation advice we can provide you on how to pass PMP exam on the first try. Apart from that, the next paragraph contains a few more study tips to help you improve your PMP score .
You can increase your chance of passing the PMP test by reading our tips for PMP Exam Preparation
Study Tips on How to Improve Your PMP Score
Here are my recommendations for improving your chances of passing the PMP test on the first try:
Study Tip #1
First and foremost, you should enroll in a 35-hour course. Any format, from traditional to online class, podcast, or similar, will work. When selecting a course, We recommend ensuring that you will have the opportunity to ask questions of the instructor and that you will receive proper study materials, exam-style questions, and simulations. Also, confirm that the course is PMI-approved and that it covers the PMBOK 6th edition, which will be the reference text beginning March 25, 2018.
Study Tip #2
Visit the PMI.org website, where you’ll discover test FAQs, the PMP handbook, and the PMP Exam Content Outline, all of which describe the exam in depth.
Study Tip #3
Study the material: if you have the time, read the entire PMBOK. Also, have a look at these PMI-approved education providers.
Study Tip #4
Memorize the table from the PMBOK that shows the general picture of the processes. Review it frequently and refer to it to help you “navigate” the study materials and simulated examinations more effectively.
Study Tip #5
Try to remember the structure of the PMI standard: it will be of great assistance in answering the questions. I recommend that you put your skills to good use: make drawings, schemes, and whatever other trick you can think of to make the structure truly yours.
Study Tip #6
Try the practice problems and simulated examinations until you get a consistent score of 75-80% overall and, preferably, in each domain.
Study Tip #7
During the simulations, if you make a mistake on any question, read over the solutions and write down the lessons you learned from the mistake in a single block note that you may review later.
Study Tip #8
Before each of the simulated examinations, practice making a help-sheet containing formulas and information you don’t want to forget and relying only on it to answer questions. Keep in mind that you will not be allowed to bring anything with you on the day of the exam.
Study Tip #9
Isolate yourself as much as possible when aiming to improve your PMP score. Don’t study for the test while talking on the internet or with less time on your hands; this one, like every serious exam, demands intense attention.
When are PMP Score Results Issued?
When will I find out whether or not I passed the PMP Exam?
While you are still at the test site on the day of the exam, you will be given the test results in qualitative terms.
Starting on August 28, 2017, the results are presented in the following format:
- Pass/fail
- Overall performance includes above target, on target, below target, needs improvement.
- Domain-level performance includes above target, on target, below target, needs improvement.
Again, the PMI does not disclose the minimum score required for each domain, therefore it may be a good idea to take a domain simulation test and get a consistent score of 75-80 in each domain before taking the exam.
A new version of the PMP exam will be released this year, read more about New PMP Exam to be better prepared for the test.
Have you had a PMP study guide yet?
As I previously stated, the most essential thing you can do to improve your PMP score is to choose a study guide that meets your needs. Check out the article of PMP Study Guide on our website if you’re having problems deciding which one is perfect for you. We list them all and attempt to steer you in the correct direction. To summarize, the ideal way to deal with your question “how to pass the PMP exam on your first try” is to think of it as a “project.” First and foremost, clearly state your aims or objectives. Next, decide the resources you’ll use (study materials, institutions, mock papers, study guide, etc.). As you evaluate your success in mocks, keep track of your progress and make adjustments to your plan. Above all, have faith in your skills. Believe that passing the PMP test on the first try is not tough if you put in consistent effort.
Visit our websites to get more information and free PMP Practice Exam. To download, visit our website for your IOS or Android device.
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Everything You Need To Know About New PMP Exam 2023
We will discuss the new PMP exam with what it changes! Visit our website to get more information and free PMP Practice Test!
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Those who are concerned about the PMP test may be informed that the Project Management Institute (PMI)® has released a revision of the Project Management Professional (PMP)® test in January 2021. Everything changed: the patterns, the time it took to complete the exam, the number of questions, and the evaluation. In this post, we’ll go through information about the new PMP exam if you’re studying for the PMP® test right now. (Spoiler alert: Don’t put it off any longer. Take the test RIGHT NOW!)
Let’s read this article to learn more about the changes and how you, as an aspiring PMP, can find a way to pass the exam.
New PMP Exam – PMP Exam Changing in 2023?
Why is The PMP Exam Changing in 2023?
Because our roles as project managers have changed, the new PMP test has altered as well.
PMI® undertakes research every three to five years to determine how the profession has developed, the effect of emerging trends, and how project managers’ responsibilities have changed. The most recent phase of this research was completed in 2015, and the current PMP test topic outline is the outcome.
When does the PMP exam change?
PMI worked with subject matter experts from leading businesses across the world to define the PMP of the future. This research resulted in the June 2019 publishing of a revised PMP Examination Content Outline, which will lead to an upgraded PMP test on January 2, 2021.
| 30 June 2019 | PM publish a revised PMP Examination Content Outline |
|---|---|
| 31 December 2020 | The last day taking the current version of PMP exam |
| 2 January 2021 | The first day taking the new version of PMP exam |
What are the Changes applied to the PMP Exam in 2023?
On June 30, 2019, a revised PMP Examination Content Outline was released. The PMP exam’s syllabus and content are defined in this document. This indicates that PMI is now revising the PMP test to realign it with the new syllabus, with the new exam set to release on January 2, 2021.
You may get both documents by clicking on the links below. Please note that after PMI removes the 2015 document from their website, the link to it will no longer work:
So, just to be clear, the PMP exam is NOT based on A Guide to The Project Management Body of Knowledge (PMBOK® Guide), despite what many students and trainers believe. PMI uses a number of sources for creating PMP exam questions, including the PMBOK® Guide. The PMP Examination Content Outline, on the other hand, forms the basis for the test. In June 2019, a new version of this outline was published, and PMI will update the test based on this new outline.
PMI is also waiting a long time for the new test specifications from the exam content outline to take effect in order to allow training providers across the world enough time to update their books and simulators. Students will also have enough time to prepare for and pass the current test before the switchover.
The 2023 PMP Exam Changes explained
In a nutshell, five performance domains are included in the current PMP exam, but the test will be based on three domains beginning January 2, 2021. The PMP Exam Content Outline defines these domains (ECO).
DOMAIN CURRENT ECO 2015 NEW ECO 2019
DOMAIN I Initiating People
DOMAIN II Planning Process
DOMAIN III Executing Business Environment
DOMAIN IV Monitoring & Controlling
DOMAIN V Closing
On June 30, 2019, PMI released the revised test subject outline. This change from five to three domains has the following meaning:
- The new outline is a “radical” yet very beneficial departure from all previous exam subject outlines.
- Candidates for the upcoming PMP new exam will be required to have experience in three areas and answer questions from each of them:
People (42%)
Process (50%)
Business Environment (8%)
- The test topic outline covers Tasks (what project managers perform) and Enablers within each of these three domains (the actions we take to complete the tasks).
- According to PMI, about half of the test will be devoted to predictive project management strategies, while the other half will be devoted to agile or hybrid approaches.
The PMP exam length is 230 minutes.
Read more about PMP passing score
What are the consequences of the PMP Exam Change?
Consequence 1: The New PMP Exam Is More Extensive
According to our study of the revisions, Domain II: Process currently contains around 70% of the current exam’s material, while the other two domains – People and Business Environment – contain largely new content.
Consequence 2: Agile is a MUST
Agile and hybrid approaches will be the subject of half of the new exam’s questions. As a result, you must have both knowledge and experience working in these environments.
Consequence 3: The new PMP Exam will be more DIFFICULT
It’s no surprise that passing the test will be more difficult, given the number of new topics and methods that have been included in the exam and that you must be familiar with.
Consequence 4: A MINIMUM of 35 contact hours is required
“Verify at least 35 contact hours of targeted training that addressed learning goals in project management,” according to the PMI. However, because the exam now covers almost twice as much content, an in-depth exam prep course should be substantially longer.
Is The PMBOK Guide Changing?
The answer is No.
The PMBOK® Guide Sixth Edition is used as one of the references for the PMP Exam. At the earliest, the PMBOK® Guide Seventh Edition will not be released until Q2 of 2021. This means that the PMBOK® Guide will remain unchanged, and PMI will use the Sixth Edition as an exam reference until 2021.
As a result, whether you are taking the test before or after December 31, 2020, you should use the PMBOK® Guide Sixth Edition. However, keep an eye out for 2023.
Should I take the PMP Exam before or after the Update?
Definitely before!
The PMP test takes about 8-12 weeks to prepare for. As a result, if you read this before September 30, 2020, you have plenty of time. It is still possible if you read this after September 30, 2020, but your window of chance is narrowing by the day.
Is the new PMP exam harder?
It is a challenging, in-depth exam that covers a broad spectrum of topics related to project management. The topics covered in the exam go much deeper than those covered in other entry-level exams. The exam is difficult, but it is certainly not out of reach. With the right resources and proper study techniques, you can pass the PMP exam in 2023.
How Can I Pass The PMP Exam Before the Update?
Here are the steps we recommend. Please keep in mind that everyone learns differently, so you may need to adjust this technique to your own requirements. Furthermore, the closer we get to January 2, 2021, the more difficult it will be for you to prepare and pass the exam:
-
- Step 1: Read our article How to Get PMP Certification in order to understand the process of obtaining your certificate.
- Step 2: Read the article PMP study plan to understand what a strong study plan contains.
- Step 3: Get your PMP training completed.
- Step 4: Get PMP Exam Simulator so you have access to PMP Practice Exam questions.
- Step 5: Make a study schedule based on what you learned in step 2. Take as many mock tests as possible in the simulator starting with step 4 and evaluate each wrongly answered question in depth.
- Step 6: Participate in Study Groups and Online Discussion Forums. Though it may appear different due to the current societal norm of social distance, you may participate in online study groups to ask questions, provide answers, and meet other PMP test candidates. Online discussion forums are also a great way to meet new people, find valuable information, and learn from others’ experiences.
- Step 7: Schedule and pass your test on or around October 31, 2020. (Scheduling your exam will likely get more difficult as the day of the exam change approaches.)
To prepare for your PMP exam thoroughly, you can read more about How to pass the PMP exam on your first try.
If you fulfill the requirements for the PMP test, we highly advise you to get certified before the exam changes.
Anyone may find the new PMP exam format overwhelming. Any change takes time to take effect. Although the new design is more difficult, a diamond does not begin polished and sparkling, isn’t it? Read more articles on our website to have a better understanding of the new pattern and to know where you stand in it.
Visit our websites to get more information and free PMP Practice Exam. To download, visit our website for your IOS or Android device.
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Failed PMP Exam 2023 and Tips to Pass at The Next Try
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So, you failed PMP Exam… What choices do you have now?
First, you should keep in mind that you are not alone! It happens on a regular basis. Although the actual failure percentage is unknown, it is a challenging exam, and you should not be too harsh on yourself if you fail. With this post, we hope to not only help you deal through the disappointment of failing the test but also to provide you with a list of actionable topics to focus on in order to prepare effectively for your future attempt.
And we’ll begin by addressing the issue, “How many people fail the exam?”
What is the PMP Exam Failure Rate?
We don’t know how many people fail the PMP test. We’ve read articles on the subject in which the author claims it’s as high as 50%. The Project Management Institute (PMI)®, on the other hand, does not disclose the PMP exam failure rate for any of its tests, therefore we simply don’t know, and any statistic provided as a “truth” is incorrect. What we do know is that the PMP test will be failed by a significant number of people. One author had said about it:
The passing rate of PMP Exam is indeed quite low among most professional exams — that makes passing the exam extremely valuable. (Edward Chung, PMP, PMI-ACP)
So keep in mind that if you pass the exam the second time around, you’ll be one of the select few who can call themselves a PMP, which is a significant accomplishment in the PMP world.
Recover After A Failed PMP
Let’s start at the beginning so you can develop a plan for passing this tough exam. However, before we get into the planning stage, it’s critical that you take some time to mourn. Don’t try to keep your thoughts about failing hidden. Mourning is a normal part of the human experience, and it may help you relieve tension and mentally prepare for the second time around. To recognize your failure, saying and accepting “I failed my PMP test” out loud might be a helpful first step. Then, for a few days or weeks, do nothing in order to psychologically and physically prepare for the arduous second round of testing.
Allow yourself to express your feelings, whether they be anger, frustration, disappointment, or anything else. Talking about your feelings is a great way to let them out. Consult your friends, relatives, and study groups, as well as other people who may have failed the first time. You’ll be in better condition to start again and prepare for the next PMP test once you’ve released all of your negative feelings.
But don’t forget to schedule a time when you’ll stop crying! Make a date on your calendar for when you will get your grief out of your system and begin the next test-taking preparation phase.
I Failed The PMP Exam Now What?
The second stage is to ensure that you are aware of your shortcomings. A score report will be given to you shortly after you have completed the exam. It is critical that you comprehend the findings of your first exam. Your proficiency levels for each performance domain will be displayed in the score report. The four degrees of difficulty, which include requires improvement, below target, target, and over the target, will assist you in determining your material strengths and weaknesses.
You can develop a strategy to improve in those areas once you’ve established exactly where your weaknesses are. Next, outline the appropriate PMBOK® Guide parts that are inside the required improvement and below target categories, and identify as many questions as you can in those areas. There are also numerous software simulation reports that report questions by project phase that you may use to improve your weaker knowledge areas.
Tips
Tip 1: Get a simulator!
Signing up for an online PMP test simulator is our number one suggestion, especially if you’ve failed PMP twice.
While the online exam simulator will cost you some money, now is the time to spend the additional money to ensure that you pass the test the next time around. The PMP test is your current sport, and you must practice, practice, practice. The easiest way to accomplish this is to use an online exam simulator, which may offer you with a large number of practice examinations as well as excellent review tools once you have completed the simulation exams.
Tip 2: Read about other people’s failures and the lessons they’ve learned.
The second piece of advice we have for you is to read the lessons learnt from other test takers who failed their exam. Begin with the following:
- Lessons learnt from first-time PMP test failures
- Lessons learnt from second-time PMP test failures
- Lessons learnt from third-time PMP test failures
Furthermore, reading previous test takers’ Lessons Learned might provide you with ideas for how to prepare for the second time. At our website, you’ll find a useful lessons learned forum. “I spent three times more for live sessions and utilized their exam simulator the first time around,” Kelly, who passed the test on her second attempt, writes on the lessons learned forum. Kelly says that utilizing an exam simulator is essential and, in some circumstances, more beneficial than taking live courses.
Tip 3: Six Reasons of PMP Failure
The second step is to examine whether factors outside of the test room may have contributed to your failure to pass the PMP exam the first time around. Are you a nervous test taker? Did you not spend enough time studying? Isn’t English your first language? Was there another personal factor that had a role in this situation?
Tip 4: Understand WHY Your Answers are Incorrect
This suggestion is a follow-up to Tip 1: Start answering and analyzing example questions after you have a good simulator. I want you to devote at least as much time to your review as you did to complete the questions. So, if you spend 2 hours in the simulator answering questions, you must spend at least 2 hours on the review. Review each question you answered incorrectly and learn from your mistakes. Read the explanations, check the references, go through the PMBOK® Guide, and so on. Don’t be pleased with “well, I’m sorry, I made a mistake.” Instead, ask as to why you were incorrect and conduct further research.
Tip 5: Don’t be afraid to ask!
Don’t be afraid to ask questions if you’re still unclear about what went wrong in your exam or how you should continue. Ask!
I suggested in Tip 2 that you study some of the lessons learned that others have shared in our PMP discussion group after failing and then passing their test. Have you seen how helpful our community is, and how many individuals have offered advice and suggestions?
So take advantage of the friendly atmosphere and ask for assistance.
When asking for assistance, keep in mind that the more specific your questions are, the better. Just stating the obvious “PMP test 2019 was a failure for me. Help. What options do I have? “If you do this, you won’t get many responses. You must be more specific and offer more information. Tell us how you prepared, what study resources you utilized, how your test went, and if you have any plans in place to prepare for your next steps.
Tip 6: Consider Getting Special Accommodations
PMI recognizes that passing a certification test might be difficult for some people. So, if you have a medical reason for needing more time, you may ask for it.
Several of our students who are ‘nervous test takers’ have told us that they acquired a doctor’s letter and were permitted to prolong the exam duration.
The following was given to a student whose mother tongue was not English and for whom PMI did not have language assistance: “PMP applicants who do not have access to a language help in their home tongue might ask for more time to finish their test. This would have to be requested prior to their exam being scheduled.” She, too, asked and granted extra time.
Tip 7: Think Positive
Your mental state is an important factor in your second round of preparation. Consider the bright side! Using visualization to get in the mood for the real experience of passing the test is a wonderful tip during the positive thinking phase. Stay quiet in a room with your eyes closed. Consider how you’ll feel once you’ve passed this incredibly challenging exam. Imagine yourself exiting the exam room joyful and proud of your success, with that amazing feeling all throughout your body. Remember, you’ve already attempted this exam, so you have a good probability of passing the second time around. Part of your success is due to your preparation, and part is due to your belief in your ability to pass.
Tip 8: Don’t Rush
PMI will offer you a one-year eligibility period once your application has been approved:
The exam eligibility period (the amount of time you have to take the exam) is one year. If you do not pass the first time, you get three chances to retake the test during the one-year eligibility term. (Project Management Professional Handbook)
As a result, unless you’re nearing the end of your one-year eligibility period, you shouldn’t take your next exam fairly quickly. Set aside time to prepare and get ready instead.
Unfortunately, not everyone follows this advice. We’ve seen a number of students schedule their second exam within one or two weeks after failing the first. They would frequently fail on their second attempt as well. That’s why we recommend taking your time to evaluate, practice a few more simulators (see next advice), and then deciding when the ideal time to retake your test is.
Tip 9: Vary Your Study Materials
A lot of students we’ve talked to stated that they had spent a significant amount of time studying for their examinations and that they had scored far over the goal on their practice exams. Despite this, they failed the exam.
They said that one explanation for the discrepancy – that is, scoring well on the mock exams but failing the real exam – is that the question style on their real exam differed significantly from what they were used to in their books and simulators. They had been accustomed to a certain kind and structure of question from the book/simulator, only to be presented with vastly different questions on the actual exam. Given the additional pressure of the exam day, they had a difficult time adjusting to the new approach.
If you’ve seen this and believe that the example questions in your books and simulator don’t match what you see on the test, it’s time to switch. Choose a new textbook. Exam simulators come in a variety of formats. You know what you saw on the test, so finding a book and simulator that matches your experience is simple. This may help you become more accustomed to the situation, feel more at ease, and pass the following time around.
Tip 10: Keep your PMP study plan up to date.
After some time has gone since your failed test, you are likely in a good – or at least a better – place, and you should consider what steps you will take to replan your study.
- Examine your initial PMP study strategy carefully.
- Make changes to the plan depending on what you’ve learned in this article and your own research.
- Resuming your education according to your revised strategy is now the best option.
- Allow 1-2 weeks to pass before making any required changes to your study strategy and practices.
Tip 11: Reschedule
You now have a target end date for your studies after updating your study plan in the previous step, and you may book your next PMP test.
When it comes to rescheduling, we recommend that you use the same testing center for your second try as you did for your first if at all feasible. After all, you’ve already been there once and “know the ropes.” You know how to get there, where to park, which entrance to use to enter the building, and how the center is laid out in general. This understanding relieves the stress of having to travel to an unfamiliar location.
If you must go to another area, schedule a visit to that exam center ahead of time. Students that participate in this activity say it helps them stay calm.
What if You Failed PMP Exam Twice
If you fail the PMP test a second time, you must choose between two options: You will discover in the following part of this essay that if you fail your test three times, you will be required to wait one year. After PMP fail twice, you have two options for moving forward:
Option 1
Prepare for the exam a third time and take it. This is the greatest option for the vast majority of students. You must find a way to get back on track, intensify your study, consider hiring a professional PMP coach to assist you, and then ace the test on your third try.
Option 2
Let your eligibility period end before applying again. This is an option to consider just if you are nearing the end of your one-year eligibility period. So, rather than hurrying through the exam a third time, you choose to let your exam application expire. You must then submit (and pay for) a fresh application after it has expired. You’ve been granted one year and three chances to retake the test.
What if You Failed the PMP Exam 3 Times
So what happens if you fail the PMP exam 3 times? While failing the PMP test three times might be frustrating, it is not the end of the world. It does, however, imply that you will have to wait a year:
If you fail the test three times in your one-year eligibility period, you must wait one year from the date of your last exam to reapply for the certification. Candidates may apply for any other PMI certification after failing a certification examination three times. For example, if a candidate fails the PMP examination three times during his or her one-year qualifying term, he or she must wait one year before reapplying. He or she can, however, apply at any time for [any other PMI exam].
In other words, if you do not pass the test, PMI will put you on a one-year waiting period, but you can apply for any of their other examinations during that time.
Please keep in mind that if your eligibility period ends without you passing the exam, you will have to reapply for certification. This implies that, in addition to the one-year delay, PMI needs you to submit (and pay for) a new PMP exam application if you wish to retake the exam after the one-year wait is up.
However, there is one more option: you can appeal the result. This entails sending PMI a written request in which you present your case. We know of two cases when students were able to convince PMI to give them a fourth and final chance. (On their fourth attempt, both of our pupils passed.) For further information, see the Handbook’s “Certification Appeals Procedure.”
Summary and Take-away
In most cases, students who have attended PMP prep training and subsequently studied yet failed genuinely know the contents, according to our experience. Nonetheless, they have a hard time identifying the proper responses.
As a result, the one and only takeaway we have for you is this single activity that has shown to drive students to success time and time again:
To help you prepare for your next try, use a professionally created PMP test simulator.
We wish you the best of luck as you finish your journey!
Visit our websites to get more information and free PMP Practice Exam. To download, visit our website for your IOS or Android device.
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PMP Renewal and Steps to renew your PMP certificate
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So, are you still euphoric about becoming a PMP? All of your efforts have paid off; you have completed the PMP training and are now a member of the select group of Project Management Professionals. You may have been noticed by your classmates, coworkers, or clients. So, what else is there to ask for? Did you know that your PMP Certification has to be renewed? What is PMP Renewal and how can I renew my PMP? “Oh no!”. You must think “Do I need to retake the test?” I have excellent news for you: you do not need to retake the exam to renew your PMP.
Overview PMP Certification Renewal
Starting The Process
You must first log in to the PMI website to begin the process of renewing PMP certification. To be eligible for renewal, you must have earned a total of 60 PDUs during the previous certification cycle.
PDUs can be obtained by participating in a variety of developmental activities. They’re mostly classified into two groups:
- Education entails obtaining appropriate knowledge in order to improve your technical skills and company management capabilities.
- Give back to the profession: This entails participating in a variety of activities while utilizing your specialized skill set in order to help the trade grow.
The table below shows how PDUs can be obtained using both approaches:
| Details of certificate | Cycle | Minimum PDU's in education | Maximum PDU's in giving back | Total | |||
|---|---|---|---|---|---|---|---|
| PMP | 3 years | 35 | 25 | 60 |
One PDU is awarded for every hour of learning, which may be achieved by taking a course or training, attending organization meetings, or having a conversation with experts. As a result, before paying the PMP certification renewal cost, you will be asked to submit the amount of PDUs you have earned.
>>Read more: PMP certification requirement
PMP certification expiration
The PMP certification is only good for three years.
Why should you make a PMP Renewal?
Remember, under the Project Management Body of Knowledge, process improvement and continuous improvement are important (PMBoK). Yes, the certification follows the same principle. The Project Management Institute (PMI) thinks that you should stay current with the profession. That is the main objective for the PMP certification renewal process. PMI also recommends that you stay up to date on the latest developments and best practices used by project managers all across the world. As a result, you must renew your certification every three years from the day you were first certified. Your role as a “PMP with good standing” will definitely reflect this.
What are the steps of PMP Renewal Process?
The first step in renewing your PMP is to log in to the PMI website. You may access the ‘Continuing Certification Requirement System’ through ‘my PMI’ (CCRS). You may report PDUs, check the history of PDUs reported, and get an overview of your certification status from this page.
PMP Renewal Step 1: During the three-year certification cycle or continuing Certification Requirement cycle, earn 60 PDUs.
You must earn PDUs in order to renew your PMP certification. What exactly is a PMP PDU? What are your methods for obtaining them? PDUs can be earned in either the ‘Education’ or the ‘Giving Back’ categories. Under the ‘Education’ category, you must earn a minimum of 35 PDUs, whereas under the ‘Giving Back’ category, you cannot report more than 25 PDUs.
How to get PDUs for PMP certification renewal?
For your PMP certification renewal, you can earn PDUs in the following ways and report them using the CCRS. One PDU is awarded for every hour spent studying or giving back. The PDUs should be based on the PMI Talent Triangle, which covers “technical project management,” “leadership,” and “business/strategic management.”
For each component of PMI’s Talent Triangle, a minimum of 8 PDUs must be acquired in the Education category. The remaining 11 PDUs can be found in any triangle component.
| Education Category | What can you do to earn PDUs |
|---|---|
| Course or Training | Attend formal education online or in a physical classroom, online e-learning, training from a Registered Education Provider (REP), and seminars/educational events hosted by PMI Chapters. |
| Organization Meetings | Professional gatherings with learning sessions, networking activities for PMI chapters. (For each meeting, you cannot report more than 2 PDUs.) |
| Online or Digital Media | See PMP PDU Courses Online for recorded webinars, online training, videos, podcasts, and recorded training that let you learn at your own pace. |
| Read | To expand your knowledge, read books, articles, white papers, and blogs. |
| Informal Learning | Discussions with specialists, mentors inside the organization, or representatives from other professional organizations |
The other category is ‘Giving Back,’ which entails making a contribution to the profession. You’ll also get PDUs because you’re sharing your experience and putting it to good use for the profession. You will receive 1 PDU for every hour of contribution.
| Giving Back Category | What can you do to earn PDUs |
|---|---|
| As a Practitioner | You apply your expertise to projects as a PMP. |
| Create Content | You can create articles, white papers, blogs, and material for project management webinars. |
| Presentation | You may develop and give a talent triangle presentation in seminars, conferences, network events, or within your company. |
| Share Knowledge | Using your experience to educate, coach, and mentor others to improve their knowledge |
| Volunteer | To assist the project management profession flourish, provide your services for free. Volunteer through PMI chapter activities, becoming a member of different PMI committees, and more by registering on PMI's Volunteer Relationship Management System (VRMS). |
How to Report PDUs for your PMP Renewal?
You must report your earned PDUS in order to renew your PMP. The Report PDUs link in the CCRS assists you in filling in the required information. Under the three components of the talent triangle, you must provide the Provider name/ID, Activity ID/name, Activity Dates, and the number of PDUs claimed. You will receive an update on the number of PDUs authorized, refused, and claimed once you submit this information.
Would it be a waste of PDUs if you had more than 60? It is never in vain to learn! Up to 20 PDUs earned in the previous CCR cycle can be carried over to the following CCR cycle.
PMP Renewal Step 2: Fill in the application for certification renewal
The application is the second stage in the PMP Renewal process. You may either fill out the online renewal application and submit it online, or you can download the application, fill it out, and mail it in. Before submitting, you must include your contact information, member ID, and payment information.
PMP Renewal Step 3: Re-confirm you abide by the PMI Code of ethics
You must agree to follow PMI’s code of ethics in order for renewing PMP certification.
PMP Renewal Step 4: Pay your PMP renewal fee
How much does it cost to renew your PMP? You have to pay a reduced price of 60 USD as a PMI member. If you are not a member, the PMP renewal cost $150 USD. If you’ve already earned 60 PDUs, you don’t have to wait three years to finish. You can complete the PMP renewal process whenever you have 60 PDUs in your account. However, don’t wait more than 90 days after your CCR expires to renew your PMP.
>>>Read more: PMP Exam Cost
PMP Renewal Step 5: Get the confirmation from PMI on your certification status
The confirmation phase is the final step in the PMP Renewal process. You will receive information on your PMP renewal confirmation and a certificate showing your new CCR cycle when you finish the payment. If you completed the PMP Renewal successfully, you will be listed as having an ‘Active’ status and a PMP in ‘Good Standing.’ If you do not complete your PMP Renewal within one year of the conclusion of the CCR cycle, you will be placed on ‘Suspended’ status. To prevent problems, make sure you finish the PMP re-certification within that time frame.
Filling Online Application
After that, you’ll have to fill out an online application to renew your PMP certification. It must include all of your qualifications as well as your contact information. After that, you’ll have to reconfirm your commitment to PMI’s code of ethics and sign the renewal agreement.
PMP renewal fee
The stage after that is the payment of the PMP renewal fee. The cost structure connected with renewal is depicted in the table below.
| Type of member | PMP Renewal Fee (in USD) |
|---|---|
| Member | $60 |
| Non Member | $150 |
There is no requirement to wait until the three years have passed before paying the PMP certification renewal fee and completing the process. You may proceed with the PMP certification renewal processes once you have achieved 60 PDUs. However, make sure you don’t put it off any longer than 90 days after your CCR expires.
The day you pass your first exam is the start of your first certification. The date on which your certification expires will be three years from this date. It is advised that you pay your PMP certification renewal fee before your certification expires. After completing the process, PMI will send you a confirmation and a new certificate indicating the start of a new CCR cycle.
PMP renewal is an essential requirement that does not need nearly as much effort as earning one! As a PMP expert, you need to be recognized so that your efforts and abilities are properly paid. A PMP certification can play a role as a stepping stone, a competitive advantage, or a source of pride, among other things. The loss of one may have a tremendous negative impact. As a result, as soon as you acquire a PMP certification, you should make it a point to renew it.
Visit our websites to get more information and free PMP Practice Exam. To download the free PMP Practice Test, visit our website for your IOS or Android device.
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PMP Exam Schedule – When is the PMP Exam Date 2023?
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Are you a working professional who is dissatisfied with your present position or career advancement? Do you have any plans to enhance your career? If you answered yes, you should take the PMP test since it will improve your prospects of advancement within the company. As a result, you’re probably curious about the PMP exam schedule. While studying or preparing for a test, it is essential to be aware of the exam’s schedule. In this post, we’ll go through the PMP exam schedule in-depth and show you how to set your PMP exam date.
When Is The PMP Exam Date?
Are you interested in earning the PMP certification and advancing your project management career? Then, in order to organize your PMP study, you need to seek the PMP exam schedule. However, before you choose a date for your PMP test, you must have a strong plan in place for PMP preparation. After you’ve completed your PMP study and are ready to take the PMP test, you’ll need to fill out an online PMP application, and only then will you be able to book your PMP exam date.
We’ve created a seven-step PMP study plan after helping over a thousand professionals in over 180 countries with a high first-time pass rate. Read through this PMP study plan and make your own PMP study plan based on it.
PMP Exam Schedule:
Some PMP candidates believe that there are specific PMP exam dates or a PMP exams schedule that must be adhered to in order to take the PMP exam. The PMP test schedule, on the other hand, does not operate that way. There are a few steps to take in order to sit for the PMP test.
Before scheduling the exam, please check the minimum system requirements and run a system test and exam simulation. You are unlikely to obtain a refund if you purchase an online proctored exam and your computer equipment does not meet the requirements. Please register to take the exam at the test center if your computer does not fulfill these criteria.
There are three major ways to apply for a PMP:
Online PMP application
Paper PMP application
PMP application through training provider.
Candidates for the PMP certification should apply online, according to PMI. It is the quickest and easiest method of submitting a PMP application. While evaluations and results for online PMP applications take about five business days, paper applications and applications through training providers might take up to a month.
Scheduling Online
Online Center-Based Test (CBT) and Online Proctored Test Scheduling
PMI.org allows you to make an appointment online. Log in to PMI.org and go to myPMI > Review Application Status. Select Exam Schedule from the drop-down menu. You will be routed to Pearson VUE to arrange your test.
The following instructions will be given to you:
Your test will be available under “Pre-approved Exams” when you are led to your Pearson VUE account.
To take the exam, click the link for the exam you want to take.
The next screen will show you the various booking methods available to you. Choose your preferred exam type:
“I want to take this exam as an online proctored exam or I will be scheduling for a future date at a test center”. Then press the Next button.
In an online proctored version, only the CAPM®, PMI-ACP®, PMP®, and PMI-PBA® certification examinations are offered.
If you select CBT:
Step 1: Please pick your preferred language on the following page. Choose ‘next’ and double-check that the test and language are right. Please read the View Testing Policies section before clicking Schedule This Exam.
Step 2: Next, look for a testing center. Choose a day and time once you’ve found a test site that’s available.
Step 3: After you’ve made your choice, go over your appointment information and then click Proceed to Checkout.
Step 4: After you’ve completed the checkout process, click Submit Order.
Step 5: Your appointment has been confirmed, and Pearson VUE will send you a confirmation email.
If you select online proctored test:
Click Next after reading and agreeing to the online proctoring regulations.
Please pick your preferred language on the following page. Choose ‘next’ and double-check that the test and language are right. Please double-check that you have selected View Testing Policies and then Schedule This Exam
Choose a test day and time that works best for you. You are not required to choose a place. You can make appointments online at any time, but you will only be allowed to do so from Tuesday to Saturday. Choose a date for your exam and then a time for it.
After you’ve made your choice, go over the specifics of your appointment and then click Proceed to Checkout.
After you’ve completed the checkout process, click Submit Order.
Your appointment has been confirmed, and Pearson VUE will send you a confirmation email.
If you can’t find a link to Pearson VUE’s website in the PDF file, go to Pearsonvue.com/PMI.
You will be able to appear for the PMP test after completing your PMP application and if PMI approves it. After PMI approves your PMP application, the next step is to take the PMP test one year later. If you are unable to take the test within a year, you must reapply for the PMP, and PMI will start again with your application.
If you want to register for the PMP test, read more about PMP Exam Cost to prepare.
When Is The Next PMP Exam Date?
When you’re willing to take the exam, go ahead! You may book your PMP exam date with the local PMP test center as soon as you are ready to take the exam. Remember, as we previously stated, that in order to sit for the PMP test, you must first complete the PMP application process.
You can find information about PMP exam dates and locations 2023 in Pearson VUE. Pearson VUE test centers administer PMP examinations. However, not all Pearson VUE exam centers provide it. The PMP exam centers may be found by going to the Pearson VUE test site and clicking on the link. The PMP exam is not the only one available at Pearson VUE test centers. These test facilities also provide a variety of additional certification, language, and skill examinations. You might not be able to find an early open place for your PMP exam date depending on the location and company of the test facility. As a result, we recommend that you book your PMP test at least one month in advance of the exam date.
Breaking News from PMI: PMI has announced that you may now take the PMP test online. PMI began offering online proctoring for PMP test applicants in response to the COVID-19 epidemic. As a result, you’ll be able to take your PMP test from the comfort of your own home!
You will have one year after passing the PMP application to arrange a PMP exam date and take the PMP exam. If you don’t take the PMP test within a year, you’ll have to restart your application.
How Should I Schedule PMP Exam?
You can set your PMP test date whenever you are ready to take the exam. Make sure you’ve finished all of your PMP prep. As many different PMP test questions as possible should be practiced. There are a number of online and offline resources for PMP questions. Make sure that the PMP practice questions you find are up to date, based on the most recent PMBOK, and that the answers and rationales are correct.
Answering 107 out of 175 PMP questions correctly is a passing score. It’s worth noting that the PMP test contains 180 questions. The exam will take 230 minutes to complete. There will be a mix of multiple-choice, multiple-response, matching, hotspot, and limited fill-in-the-blank questions on the PMP Exam.
If a PMP candidate can score over 70% on sample PMP test questions or a PMP exam simulator, we recommend scheduling the PMP exam. You may schedule the PMP test with confidence if you score over 70%.
Go to pmi.org and log in to your profile whenever you’re ready to book your PMP test. The scheduling PMP exam alternatives may be found under the PMP certification section. Follow the instructions to schedule your PMP exam at a Pearson VUE testing center.
After registering for the PMP exam, you should read How to pass the PMP exam to prepare for your upcoming exam thoroughly.
We’ve attempted to address all of your questions concerning the PMP exam schedule and how to set up a PMP exam date. If you have any more questions concerning certification tests, you can always contact us and email us your questions.
Visit our websites to get more information and free PMP Practice Exam. To download the free PMP Practice Test, visit our website for your IOS or Android device.
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